Hosting audio and video conferences

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Alert Please note: Do not host video conferences over a VPN connection. This improves the quality of the video conference and saves bandwidth for other services.

Hosting audio and video conferences

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Audio and video conferences are a form of synchronous teaching in which teachers and students are in a virtual conference room at the same time. In the current situation, the use of conference solutions should be limited and teaching should be mainly asynchronous instead. On this page you will find recommendations for implementing a virtual conference as well as example scenarios. As there is currently a high demand for audio and video conferences, the providers of such systems cannot guarantee a smooth technical process. This can lead to disruptions and waiting times when setting up and hosting virtual conferences

Webex

MLUconf

Adobe Connect

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  • Implementation of online conferences
  • Webex meetings:
    • Up to 200 participants
    • Annotating on your own screen (whiteboard function, e.g. drawing, inserting captions, etc.)
    • Recording of the meeting
    • Sharing your own screen or individual documents
    • Minutes of the meeting
    • Live Survey
    • Chat function (with all participants or individual persons)
    • Suitable for consultation hours and limited for live teaching
  • Webex training:
    • Up to 200 participants
    • Breakout sessions for group work
    • Suitable for consultation hours, online seminar and live teaching


Helpful suggestions:

  • The use of the desktop application is recommended
  • This video conference service is currently available reliably
  • Free of charge for university employees

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  • Suitable for standard seminar group sizes
  • Hosted on MLU servers
  • Integration into the central learning platforms (currently Stud.IP)
  • Possibility of screen sharing
  • Collaborative viewing and editing of presentations
  • Breakout Rooms - private work rooms for temporary group work
  • Chat function
  • Integration of Powerpoint and PDF
  • Survey/voting function


Helpful suggestions:

  • Free of charge for university employees

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  • Up to 200 participants
  • Various room layouts with freely arrangeable modules for the didactic design of an event
  • Breakout sessions for group work
  • Restriction of audio and video sharing by participants
  • Possible to view documents and presentations, make annotations, use whiteboard, share screen
  • Create surveys (single choice, multiple choice, and free text format)
  • Integrated chat function for all participants of an event
  • Parallel direct chat between two participants possible
  • No media dispatch
  • Chat history can be sent via email for documentation purposes
  • Provision of recorded events with pseudonymization
  • Hosting a online seminar using Adobe Connect is more complex than a video conference and requires moderation
  • Suitable for consultation hours, online seminars, and live teaching


Helpful suggestions:

  • The availability and stability of this video conference service is currently very limited
  • Free of charge for university employees



Pexip

  • Up to 23 Participants
  • easy participation via web application, app or Skype
  • Possibility of screen sharing and collaborative viewing of presentations
  • Integrated chat function
  • Suitable for consultation hours and conditional for live teaching


Helpful suggestions:

  • The availability and stability of this video conference service is currently very limited
  • Free of charge for university employees

Information for students

For detailed information on participating in video conferences and the apps for the recommended video conference services, see the page: Participating in video conferences. It is recommended to provide students with the instructions for participating in video conferences in advance.

Third party conference service providers

With third party providers such as Skype or Google Meet, compliance with data protection regulations has not been clarified. Furthermore, they are partly subject to fees. Any use of these services for holding courses or for internal office communication is at the users’ own risk.

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